Blog Post Checklist: How to Make Sure Nothing Gets Missed
Writing a blog post is one thing. Publishing it properly is another.
It’s easy to forget important steps — adding alt text, checking mobile layout, writing the SEO description, or even clicking publish. Over time, I realised I was mentally running through the same checklist every single time. So I created a simple, repeatable process that ensures nothing gets missed — and makes publishing feel calm and straightforward.
This checklist is especially useful if you write your blog posts in batches, use Squarespace, or tend to publish quickly between other client work.
Why you need a blog post checklist
A checklist helps you:
Save time by not second-guessing yourself
Avoid missing important SEO steps
Maintain consistency across all your posts
Feel confident when you click publish
Reduce decision fatigue
Most importantly, it turns blogging into a simple, repeatable system.
1. Before you start writing
Make sure you have:
A clear topic that answers a specific question
One main takeaway for the reader
A working title (it doesn’t have to be perfect)
A clear idea of who the post is for
Ask yourself: What problem is this post helping solve?
2. Write your post in a separate document first
It might be tempting to write directly in your website editor, but I strongly recommend drafting your post in a separate document first, such as Google Docs or Microsoft Word.
This protects your work in case of:
Internet connectivity issues
Browser crashes
Session timeouts
Accidental page refreshes
It also makes it easier to:
Edit and refine your content
Check spelling and grammar
Batch-write multiple posts
Keep a backup of everything you publish
Once the post is finished, copy and paste it into your website and format it there. This simple step gives you peace of mind and prevents losing your work.
3. While writing
Focus on clarity and simplicity:
Use short paragraphs
Use headings to break up sections
Write in a natural, conversational tone
Avoid over-explaining
Focus on helping, not impressing
You can always refine later — the priority is getting the content written.
4. After writing: edit and refine
Before publishing, check:
Spelling and grammar (tools like Grammarly can help)
Remove repetition
Simplify complicated sentences
Check the flow makes sense
Make sure the introduction is clear
Your goal is clarity, not perfection.
5. Format the post properly
This step makes a huge difference to readability. Check:
Headings are used consistently
Paragraphs aren’t too long
Lists use bullet points where helpful
Important points are easy to scan
Most people skim blog posts — formatting helps them stay engaged.
6. Add images and accessibility details
If your post includes images:
Add alt text
Compress images if needed
Check images display properly
Make sure they look good on mobile
Alt text also helps with SEO and accessibility.
7. Complete the SEO settings
Make sure you add:
SEO title
SEO description
Post URL slug
Tags or categories
These help search engines understand your content.
8. Preview before publishing
Always preview your post and check:
Mobile layout
Spacing and formatting
Images
Headings
Links
This takes less than a minute but prevents small mistakes.
9. Publish and move on
Once everything is checked, publish the post. Avoid over-tweaking. Done is better than perfect. Blogging works best when it’s consistent, not complicated.
Optional: Track your posts in one place
If you publish regularly, it helps to keep a simple blog tracker in something like ClickUp or a spreadsheet. Track:
Post title
Publish date
Status
Related resources
Ideas for future updates
This keeps everything organised and easy to manage.
Keep your blogging process simple
You don’t need a complicated system to blog consistently. You just need:
A clear topic
A simple structure
A repeatable checklist
Once you have that in place, blogging becomes much easier — and far less stressful.
Want help setting up simple, streamlined systems like this?
In my VIP Day, I help you organise your website, blog, and digital systems so everything works together seamlessly — saving you time and mental energy.
